Streamline and Delegate Access with Entra Entitlement Management

Managing access to resources can be complex, especially in large organizations. Entra Entitlement Management simplifies this process by automating access requests, assignments, reviews, and expirations, while also enabling role-based delegation to ensure efficient and secure access governance. 

Key Features and Benefits

• Access Packages: Bundle resources like groups, apps, and SharePoint sites into access packages for easy management. These packages represent roles (e.g., "Sales Representative") and streamline access control.
• Multi-Stage Approval: Implement multi-stage approval processes to ensure secure access, reducing the risk of unauthorized access.
• Time-Limited Access: Assign access with expiration dates to prevent unnecessary access retention, ensuring users only have access for as long as needed.
• Automatic Access: Grant access based on user properties like department or role, automating the process and reducing administrative overhead. 
• Delegation: Delegate access package creation and management to non-administrators, empowering departments to manage their own resources without IT bottlenecks.

Use Cases

• Internal Users: Manage access for employees efficiently, ensuring they have the necessary resources to perform their tasks.
• External Users: Provide secure access to partners and collaborators, facilitating external collaboration.
• Project-Based Access: Assign time-limited access for specific tasks or projects, ensuring that access is granted only for the duration of the project. 

How Delegation Enhances Efficiency

• Role-Based Delegation: Assign roles like Catalog Creator, Catalog Owner, Access Package Manager, and Access Package Assignment Manager to non-administrators. This ensures that those who are most familiar with the resources and access needs are managing them. 
• Catalogs: Use catalogs as containers for access packages. Department managers can create catalogs, add resources, and delegate further within their teams, ensuring that access governance is handled by the right people. 
  
  • Roles and Permissions:
    • Catalog Creator: Create and manage catalogs, ensuring that resources are organized and accessible.
    • Catalog Owner: Manage access packages and resources within a catalog, maintaining control over who has access.
    • Access Package Manager: Manage access packages and policies, ensuring that access is granted according to organizational policies.
    • Access Package Assignment Manager: Manage user assignments to access packages, ensuring that users have the necessary access to perform their tasks.
  • Examples:
    • IT Admin: Creates a security group for department managers.
    • Department Managers: Create catalogs, add resources, and delegate further within their teams.
    • Project Managers: Manage access packages and policies for their projects, ensuring that access is granted appropriately and efficiently.

Entra Entitlement Management and Entra ID's delegation features ensure the right people manage access, improving efficiency and security. As a certified Microsoft Partner, GCA has the expertise to help you implement these solutions seamlessly. Ready to streamline your access management? Contact us today to optimize your access governance strategy!